▶︎ 1. Prospect Application Collection

NestSeekers Team Responsibilities

The NestSeekers Team shall be responsible for collecting and verifying all required application documents from prospective tenants, including but not limited to:

• Completed Rental Application
• Government-Issued Photo Identification
• Credit Report / Credit Score Authorization
• Recent Pay Stubs / Offer letter / Guarantor Application
• Employment Verification
• Bank Statements (if required)
• Tax Returns (if required)
• Any Additional Supporting Documentation requested by GN

The NestSeekers Team shall review all documents for completeness before submission to GN Management.

▶︎ 2. Application Submission to GN Management

Once all required documents have been collected, the NestSeekers Team shall compile a complete application package and submit it via email to:

support@gnmgt.com

The submission email must include:

1.      Applicant Information

• Full Applicant Name and any Occupants if applicable
• Email Address
• Phone Number

2.      Unit Information

• Unit Number
• Monthly Rent
• Proposed Lease Start Date
• Proposed Lease End Date

3.      Leasing Information

• Any Concessions Offered
• Broker/Agent Information (if applicable)
• Occupancy Date
• Additional Notes

All supporting documents must be attached in a single organized submission.

▶︎ 3. GN Management Review & Approval

GN Management Responsibilities

Upon receipt of a complete application package, GN Management will:

• Review all submitted documents
• Perform necessary screening and verification
• Confirm compliance with building leasing requirements
• Approve, conditionally approve, or decline the application

GN Management will communicate its decision to the NestSeekers Team.

▶︎ 4. Lease Preparation

Upon approval of the applicant:

• GN Management will prepare the lease agreement.
• GN Management will issue the lease package to the applicant and/or to NestSeekers
• GN Management will notify the NestSeekers Team that the lease has been released for execution and once we see it signed from the prospect.

▶︎ 5. Lease Execution

The NestSeekers Team shall:

• Coordinate with the applicant regarding lease execution.
• Answer general leasing questions.
• Ensure all required signatures are obtained.
• Follow up with applicants until the lease is fully executed.

▶︎ 6. Initial Funds Collection

Prior to moving in, the NestSeekers Team shall coordinate collection and confirmation of:

• Security Deposit
• First Month’s Rent
• Any Applicable Fees
• Concession Documentation

▶︎ 7. Resident Onboarding

Upon receipt of the fully executed lease:

GN Management shall:

• Create the resident account within the property management system.
• Set up the online tenant portal.
• Upload lease documentation.
• Apply rent charges and approved concessions.
• Schedule move-in procedures.
• Coordinate access credentials, building information, and welcome materials.

▶︎ 8. Move-In Clearance

A resident will be considered cleared for move-in only after:

✓ Application Approval
✓ Fully Executed Lease Received
✓ Security Deposit Received
✓ First Month’s Rent Received
✓ Tenant Portal Created

▶︎ 9. Communication Protocol

To maintain efficiency and accountability:

• All application packages must be submitted to support@gnmgt.com.
• All approval decisions shall be communicated by GN Management.
• All lease status updates shall be shared between GN Management and the NestSeekers Team.
• Any exceptions, concessions, or special arrangements must receive written approval from GN Management.